Home » Job Vacancy Placement » Procurement/Logistics Manager Vacancy in Sierra Leone

Procurement/Logistics Manager Vacancy in Sierra Leone

VACANCY ANNOUNCEMENT

London School of Hygiene & Tropical Medicine  invites applications from  suitably qualified Sierra Leonean  to fill the under mentioned vacant positions:

POSITION:                                      PROCUREMENT/LOGISTICS MANAGER

LOCATION:                                     FREETOWN

CONTRACT DURATION:            TWEVEL MONTHS

DIRECT LINE SUPERVISOR:     PROGRAMME MANAGER

PURPOSE:  

  • To ensure that records of all assets are kept up to date
  • To maintain minimum stock for expendable field and office supplies
  • To ensure logistic supplies to project/sections are best value and timely
  • To contribute to the overall planning of the LSHTM supplies section
  • To ensure that the facilities are run efficiently and effectively and the stores are properly looked after.

 MAIN DUTIES:

Supplies Management

  • To assist in developing the supply section of the Unit, that includes systems for storage and distribution of supplies, to all project sites and within the office.
  • To obtain quotes from suppliers, process orders and coordinate the receipt of shipments of equipment, laboratory consumables and other supplies as necessary, by liaising with all relevant external stakeholders.
  • To assist in conducting thorough market research to identify and recommend potential local suppliers to ensure best value.
  • To maintain data on local supplies to assess overall performance and quality.
  • Monitoring the use of office consumables (cleaning supplies, tea, coffee, stationaries, etc.) and ensure re- ordering is done on timely basis
  • Monitoring fuel purchasing and consumption of LSHTM vehicles

Stores and Stock Management

  • To maintain a tracking system for all purchases to record delivery and onward distribution to staff.
  • To implement and supervise the monthly stock taking exercise
  • To ensure that stock is stored and handled safely and securely and that the LSHTM stores remain locked and secure at all times.
  • To keep record on all stocks in soft copy and to make these available for budget-holders’ review.
  • To implement and maintain an effective system for informing colleagues of the receipt of items into the store.
  • To ensure that all items requisitioned from the LSHTM store for loan or use are recorded appropriately and approved in line with LSHTM policy.
  • To ensure safe custody of all LSHTM LPO books and to keep a register of all books ordered and used.
  • Conduct monthly stock takes on items in the store, and oversee yearly inventory

Assets Management

  • To assist in the formulation of an inventory register, labelling and recording of LSHTM’s assets.
  • To assist with the preparation of inventory reports required for donors, budget reviews, project analysis, annual reports, etc.

 Procurement Management

  • To liaise closely with the project staff and field staff to ensure that procurement needs of the project are met in a timely manner.
  • To support all projects within LSHTM in remote and external locations by providing guidance and support with local procurement.
  • To negotiate and secure best value on all local procurement.
  • To update and maintain local vendor lists.
  • To update and maintain local price lists.
  • To ensure that all purchases comply with LSHTM approval limits.
  • To liaise with colleagues within LSHTM & COMAHS to develop international procurement.

Generators

  • Monitor and maintain all generators
  • Manage fuel consumption and ordering
  • Ensure all generators are in good working order

EBOVAC Salone

  • Ensure SOP’s and training material are in place for the study and regularly up dated
  • To be trained and provide training of the handling of study materials
  • To follow safety protocols and guidelines
  • Ensure the successful transportation & delivery of Study vaccine

Other Key Activities

  • To provide information and advice to colleagues.
  • To induct new colleagues in procurement systems and procedures.
  • To maintain up-to-date knowledge and expertise in supply chain management.

General

  • To collaborate with COMAHS staff and staff from LSHTM partner organisations.
  • To undertake such other tasks as may reasonably be expected by LSHTM senior staff.
  • To establish and agree objectives for the year and monitor these through ongoing supervision.
  • To initiate and recommend improvements to the day-a-to day running of the LSHTM supply and procurement function.
  • To supervise the guards and cleaners for LSHTM office and Remote sites.
  • Promote LSHTM, its core values and services, and play a positive role in delivery of its day to day operations and strategic goals.

Essential requirements:

  • Degree in relevant course (subject).
  • Good understanding of logistics issues, including managing of assets, fleet management, stores, facilities, security and basic IT functions.
  • Strong and oral and written communication skills in English and Krio
  • Ability to multitask, prioritize and work well under pressure.
  • 2 years previous logistics experience with an NGO.
  • Willingness to work as a team and support colleagues in a professional and courteous manner.

Only shortlisted applicants will be contacted for interviewed.          

Applications together with an updated CV with names, addresses and contact telephone numbers or e-mail addresses of three referees should be sent to the following people not later than 4:30pm on Wednesday the 17th June 2015 (This position is part of our emergency response and applications will be reviewed as they are received; interested candidates are encouraged to apply as soon as possible)

Human Resources Coordinator, GOAL Sierra Leone, 89s Main Road, Congo Town, Freetown.   Email:  jobs@sl.goal.ie

or Administrative Assistant, East Base, GOAL Sierra Leone, 5 Davies Street Brima Lane, Freetown.  Email:  jobs@sl.goal.ie or

Human Resources Officer, GOAL Sierra Leone, 2 Showfield Road, Kenema.  Email:  jobs@sl.goal.ie or

Area Coordinator, GOAL Sierra Leone, Cess Villa, Off Bundu Conteh Street New York Section, Makeni.  Email:  jobs@sl.goal.ie

GOAL Sierra Leone is an equal opportunity employer. Women are strongly encouraged to apply.

 

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